Project Manager Meeting Prep -

Weekly Project Manager Review

Fill out the form below. Click "Send Email" to open your default mail app with the full report pre-filled. See below for coaching and rating guide.

Be specific. Skip generalities—name crew members, clients, and exact issues or wins.
Think upstream. What decisions or habits earlier in the week created problems or wins later?
Own your role. If something didn’t go well, what could you have done differently?
Show leadership. Highlight how you're supporting your team’s growth, not just results.
Elevate the standard. Don’t just report. Use this as a tool to raise expectations and clarity.
Stay professional. Assume this report could be read by senior leaders or used in development meetings.
Focus on impact. Your manager wants to support you—but you have to name what matters most this week.

Every great team has great communication. Your weekly review is a chance to lead from the front.

Use this to score your team's overall performance. Look for patterns—not one-offs—and assess fairly across jobs and days.

1: Multiple crew members neglect PPE or create unsafe conditions. Near-misses or unsafe habits are frequent.
2: Some safe behavior, but inconsistency across the crew. Safety feels reactive, not built-in.
3: Team follows core safety rules, wears PPE, and addresses basic risks.
4: Crew anticipates hazards, preps proactively, and models good habits for others on site.
5: Safety is part of the crew’s culture. Team checks each other, leads safety talks, and sets the tone on every site.

1: Frequent rework. Sloppy results or incomplete work are common. Client complaints or callbacks occurred.
2: Work meets minimum expectations but lacks detail or consistency across team members.
3: Quality is solid overall. Crew meets scope, and finishes are generally clean with minor punch items.
4: Team consistently produces clean, complete work. Pride in craftsmanship is evident on every task.
5: Crew delivers high-end, portfolio-level results. Quality standards are visible, shared, and upheld by all.

1: Crew is often behind. Downtime, backtracking, or poor prep slows job progress repeatedly.
2: Team completes jobs, but prep and sequencing are hit or miss. Efficiency varies day to day.
3: Projects stay generally on track. Crew stages well and avoids obvious waste or idle time.
4: Team moves with purpose. Tools and materials are ready. Time is used intentionally and effectively.
5: Jobs finish early or under hours. Crew works ahead, adapts to delays, and models elite planning and flow.

1: Multiple call-offs, gear left behind, or last-minute schedule changes disrupted work.
2: Team is mostly reliable but needs reminders or oversight to stay consistent and ready.
3: Crew shows up, communicates clearly, and follows through on plans and expectations.
4: Team steps up proactively—handling tasks without being asked and keeping others informed.
5: Reliable, prepared, and fully accountable. You trust this crew to execute without follow-up or micromanagement.