Archive Zone Entry Checklist
Log all leftover materials so they can be reused, tracked, or returned. Don’t let value sit forgotten.
For the Team Member Filling It Out:
- 📝 Fill out the form: include details about what was left over and where it is.
- 📸 Add a photo: show the condition and quantity of the material.
- 📨 Send to your manager: make sure it hits their inbox with enough detail to act on.
- 🗒 Add any special notes: if it’s part of a larger batch, or should be used up soon, include that.
For Managers:
- ✅ Confirm receipt: reply back and acknowledge it’s logged.
- 📤 Share with the team: sales, designers, and other managers should know what's available.
- 📂 Move the email to: a folder like “Archive Zone – Materials” for easy daily reference.
- 📆 Still sitting after 2+ weeks? Forward the email with a note: “Reminder—we still have this and would like to use it.”
- 📪 Once used: send a quick message that it’s gone, and archive or delete the thread.
This keeps materials in circulation and out of landfills.
Simple. Effective. Easy to find.
Print & Stick This!
Save the QR code image below and print it as a sticker to place in your Archive Zone. Team members can scan it to quickly log material returns with photos and notes. It’s fast, simple, and keeps your inventory visible and in circulation.
